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Digital bulk processing thanks to AI
With the multiplication of applications and media, we can spend up to several hours every week trying to find the right information, the right document.
This waste of time could be largely avoided with an analyzed and sanitized file system.
You will then be able to act on two levels: digital sobriety and IT security.
DIGITAL SOBRIETY
Did you know that sending 20 e-mails a day for 1 year is the equivalent of a 1,000 km car journey? It may sound crazy, but it’s actually true, as we explain in our article on digital sobriety.
COMPUTER SECURITY
According to the Cyber Malveillance website, the 2023 threat panorama focuses on 3 main points
- Phishing via e-mail, data recovery, identity theft, cyber-malware.
- Hacking into online accounts, passwords are (often) too simple.
- Ransomware that encrypts all data.
SOLUTIONS EXIST
Everteam offers solutions to help you make better use of existing information and classify it automatically (available for File System/SharePoint/Office 365).
- Discover how to deploy content analysis and diagnostic solutions for your files, to help you make the most of existing information.
- Discover your digital bulk and secure your information.
Why analyze and manage your digital bulk?
Let’s start with the requirements at company level, and the risks involved in not processing your data clutters..We have listed a number of advantages of decluttering.
- Extract and understand the value from your bulk, and how it can be useful to the company.
- Gives you certainty that risk is managed when clutter is managed.
- Bring conformity.
- Manage storage space.
- Optimize your productivity by organizing your digital bulk.
- Enhancing safety
And all these conditions lead the company to stop managing bulk goods as a “just-in-case” storage space, and to think of bulk as a space where information must be managed for as long as necessary, and where information must be removed when the time comes.Gives you certainty that risk is managed when clutter is managed
What is a digital bulk?
A digital bulk is a pile of documents which, over the years in companies, has led employees to lose control of their information.
The information is not very well described, and can be stored in different types of systems: a filesystem, SharePoint for example, or even e-mail.
The company finds itself faced with this heap of information, which today poses a problem, and which it has to think about managing, because it doesn’t know what it has in this bulk.
5 essential steps for managing your digital bulk
1. Map all your storage spaces
2. Organize all your files
3. Delete unnecessary files
4. Save important files
5. Check security settings
By following these steps, you’ll be able to carry out a complete diagnostic of your digital bulk and optimize the use of your digital data.
At Everteam, we offer to accompany you in this process and to carry out this diagnostic of your digital bulk with you.
With Everteam, take the 1st step: mapping your storage spaces
Our methodology is based on our everteam.discover tool, which enables us to carry out the steps described in the diagram above. Thanks to our method and expertise, you’ll be able to discover, understand and act on your digital bulk.
How can you ensure the security of your data, guarantee GDPR compliance and the legal aspects of documents?
Define your needs and the expected benefits
1
Map data sources to locate them
2
Define processes and a repository
3
Keep your information assets compliant at all times.
4
Before taking action on documents, it’s important to have an overview of your storage spaces, whether these are on local file servers, in SharePoint or in cloud storage spaces. Diagnostic enables you to take a snapshot of content and analyze it with a view to cleaning up storage spaces: detecting duplicates, identifying unnecessary files, important files to keep, all with a view to digital sobriety and reducing your carbon footprint:
4 benefits of mapping your digital bulk
1. DISCOVERY OF SENSITIVE DATA
Diagnostic can help you identify sensitive data, such as financial information or personal data, that resides in your network directories and shared disks.
3. IMPROVED DATA GOVERNANCE
Diagnostic can help you better understand how data is stored and shared, which in turn can help you improve your data governance and avoid errors or breaches of confidentiality.
2. OPTIMIZED USE OF STORAGE SPACE
Diagnostic can help you identify network directories and shared disks that are unused or contain obsolete data, enabling you to optimize the use of storage space.
4. IDENTIFYING SAFETY RISKS
The diagnostic can help you identify potential security risks to your data, such as insecure sharing permissions or weak passwords. This can help you take steps to strengthen your data security.
Who is involved in data diagnostic?
The people involved in data diagnostic depend on the size and complexity of the company. The main players involved could be as follows:
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